ProPublica is seeking a self-motivated and detail-oriented temporary part-time office assistant beginning early December 2020 through March 31, 2021. The primary role of the temporary office assistant is to process check donations and to oversee basic office administration. They will also assist with data entry and special projects as needed.
The ideal candidate will have experience in an office setting and possess the ability to take initiative, coordinate with others and follow through in a dynamic and highly confidential environment. Excellent organizational ability demonstrated by maintaining data accuracy and working in a cooperative but self-directed manner are also critical. A demonstrated proficiency with Microsoft Office applications is preferred. This position is based in our New York City office, and all work will be conducted on-site. This is NOT a remote work position.
The temporary office assistant will report to the vice president, finance & administration.
We are looking for someone who will:
- Open, evaluate and direct incoming mail to appropriate remote staff.
- Collect and organize incoming checks, which includes scanning and creating electronic files.
- Distribute check information to appropriate departments.
- Deposit checks in the banking system.
- Monitor office supply inventory and coordinate with the office manager to order supplies as needed.
- Survey the office facilities to confirm that routine maintenance, such as cleanings, are occurring as scheduled.
The office assistant is a temporary part-time, 15-20 hour per week position and does not include benefits. Required work will occur during typical weekday business hours. While the exact schedule is flexible, the office assistant should plan to be in the office most days Monday through Friday in December and January. This position is on-site at our New York City office, where we adhere to the strictest health and safety guidelines. The temporary office assistant position will begin early December 2020 and end March 31, 2021.
We know there are great candidates who may not fit into what we’ve described above or who have important skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself.
We are dedicated to improving our newsroom, in part by better reflecting the people we cover. (Here is a breakdown of our staff.) We are committed to diversity and building an inclusive environment for people of all backgrounds and ages. And we are taking steps to meet that commitment. We especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ people and people with disabilities.
If all of this sounds exciting to you, you can apply using this form.
Applicants must be eligible to work in the U.S. Questions? Send them to [email protected]. No phone calls, please.